Ask questions before comparing prices
A low or high number alone does not explain what is included, what is excluded, what information the estimate uses, or how changes will be handled. Compare proposals only after understanding the basis of each one.
Review actual completed or ongoing work carefully
Ask which projects are genuinely comparable in service, property type, scope, and complexity. A photograph alone does not establish who designed the project, who built it, what problems occurred, or whether the client approved publication.
- Request context for the images being shown
- Ask what the contractor was responsible for
- Look for consistent workmanship rather than only dramatic photography
- Do not treat generic reference images as proof of completed work
Make sure everyone is pricing the same project
Vague drawings and incomplete scope descriptions create room for mismatched assumptions. Clarify quantities, finishes, systems, responsibilities, owner-supplied items, permits or professional services, testing, temporary works, and close-out expectations as applicable.
Read the responsibilities, not only the total
Scope
What is included, excluded, or subject to later confirmation?
Commercial terms
How are payments, taxes, deposits, and approved variations handled?
Project controls
Who approves changes, communicates decisions, and records progress?
Completion
How are inspections, outstanding items, handover, and warranties addressed?
Connect payments to clear terms and documented progress
A payment schedule should be understood before construction begins. Ask what each payment covers, what supporting information will be provided, and how approved changes affect future amounts. Avoid informal payment requests that cannot be connected to the agreement.
Expect changes to be explained before they are approved
Existing conditions, design decisions, client requests, supply issues, or technical discoveries can affect a project. The important question is how the contractor documents the reason, scope, cost, and schedule effect before proceeding whenever practicable.
Agree on how the client will stay informed
Ask how often updates are provided, what they contain, who receives them, and how urgent decisions are escalated. AVICOR describes its own approach through an Accountability and Transparency Program focused on progress, budget, timeline, and communication, but every project still needs specific reporting terms.
Pause when important questions remain unanswered
- Pressure to proceed without a clear written scope
- Unverifiable project or credential claims
- Prices that cannot be explained against the plans or requirements
- No process for changes, payments, or progress communication
- Repeated avoidance of questions about responsibilities and exclusions
- Requests to publish or use client information without permission
Use the first meeting to understand the working relationship
Who will be responsible for design, coordination, and site decisions?
Identify the responsible people and where professional or specialist work sits within the engagement.
What information is still missing from this proposal?
A responsible answer should distinguish confirmed scope from allowances, assumptions, and items requiring further review.
How will changes be communicated and approved?
Ask for the written process and who has authority to approve changes.
How will progress, budget, and schedule concerns be reported?
Agree on a useful reporting rhythm and escalation process rather than relying on informal expectations.
What happens when work is ready for handover?
Clarify inspections, outstanding items, documents, and applicable warranty or correction processes.
Ask AVICOR clear questions about your project
Start with the existing inquiry form, then compare any resulting scope or proposal against the same practical questions in this guide.